Seller Documentation Policy
Effective Date: 1 April 2025

This policy outlines the mandatory documentation requirements for all sellers registering on the fashion marketplace operated by Glytra Traders Private Limited. Submission and verification of valid documents are essential for account approval, product listing, and timely payment disbursements.

1. Purpose

To ensure authenticity, regulatory compliance, and a secure selling environment for all users on our platform, every seller must submit valid, up-to-date documentation before listing any fashion products.

2. Mandatory Documents for Seller Registration

The following documents are compulsory for both individuals and businesses:

A. For Individual Sellers (Proprietors):

  • PAN Card (in the name of the proprietor)
  • Aadhar Card (as identity and address proof)
  • GST Registration Certificate
  • Bank Account Details (Cancelled cheque or passbook copy)
  • Photograph (passport-sized)

B. For Businesses (Partnerships, Pvt Ltd, LLP, etc.):

  • Company PAN Card
  • Certificate of Incorporation
  • GST Registration Certificate
  • Address Proof of Business (Utility bill, lease agreement, etc.)
  • Bank Account Details (in company name – cancelled cheque or bank letter)
  • Authorized Signatory’s Aadhar & PAN Card
  • Board Resolution or Authorization Letter (if applicable)

3. Optional but Recommended Documents

  • Trademark Registration Certificate (if selling branded or private label fashion products)
  • Import-Export Code (IEC) (if dealing in imported fashion items)
  • ISO or Quality Certifications (for manufacturing units)

4. Verification Process

  • All documents must be uploaded in clear, legible formats (PDF or JPEG).
  • Our compliance team will verify the documents within 2–3 business days.
  • If any discrepancies are found, the seller will be notified to re-submit corrected documents.

5. Data Confidentiality

  • All submitted documents are stored securely.
  • Seller data is protected under our Privacy Policy and is used solely for verification and legal compliance.
  • We do not share or sell any seller documentation to third parties without consent.

6. Ongoing Compliance

  • Sellers must ensure all submitted documents remain valid.
  • In case of expired licenses, change of address, or bank account updates, sellers must update their documentation within 7 days.

7. Consequences of Non-Compliance

Failure to submit required documents or submitting falsified/invalid documents may result in:

  • Rejection or delay in seller account activation
  • Withholding of payments
  • Suspension or permanent ban of seller account
  • Legal action under applicable laws

Contact Information:
Glytra Traders Private Limited
3/8, Asaf Ali Road, Near HDFC Bank, Central Delhi – 110002
Email: glytratraders@gmail.com | shopspire.co.in
Phone: 9211233827